Privacy policy
1. Data Controller
The administrator (Data Controller) of your personal data is:
SHARPSOFT SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
ul. Jasna 34/4, 43-190 Mikołów,Polska
KRS: 0000843203, NIP: 6351854363,
REGON: 386146842
You can contact the Data Controller regarding personal data protection matters via email at: office@sharp-soft.pl.
2. Purposes and Legal Basis for Data Processing
We process your personal data (e.g., name, surname, e-mail address, company name, message content) for the following purposes:
- Handling inquiries from the contact form and email messages – legal basis: Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator, which consists in the necessity to respond to inquiries and communicate with users).
- Establishing business cooperation and performing a contract for IT/consulting services – legal basis: Article 6(1)(b) of the GDPR (processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract).
- Establishment, exercise or defense of legal claims – legal basis: Article 6(1)(f) of the GDPR (the legitimate interest of the Administrator).
- Ensuring proper website operation, analytics, and statistics – legal basis: Article 6(1)(f) of the GDPR and the user's consent to cookies (Article 6(1)(a) of the GDPR).
3. Data Recipients
Your data may be entrusted to external entities that support us in running our business. We ensure that we only use the services of trusted providers who guarantee a high standard of data protection. The recipients of your data may include:
Hosting and technical infrastructure providers for the website (Webflow platform),Email service providers,Entities providing accounting, legal, and consulting services (in the event of establishing business cooperation).
- Hosting and technical infrastructure providers for the website (Webflow platform),
- Email service providers,
- Entities providing accounting, legal, and consulting services (in the event of establishing business cooperation).
4. Data Retention Period
The time for which we process your data depends on the purpose for which it was collected:
- Data from the contact form / email: Kept for the time necessary to conduct correspondence and resolve the matter raised in it, and thereafter until the expiration of any potential legal claims.
- In the event of concluding a contract: Data is kept for the duration of the cooperation, and then for the time required by law (e.g., tax and accounting laws – typically 5 years from the end of the calendar year).
5. Your Rights (Under GDPR)
In connection with the processing of your personal data, you have the right to:
- Access your data and receive a copy of it.
- Rectify (correct) your data.
- Erase your data (the "right to be forgotten") if there are no grounds for its further processing.
- Restrict the processing of your data.
- Object to data processing (especially when the basis is the legitimate interest of the Administrator).
- Data portability.
- Lodge a complaint with the supervisory authority – the President of the Personal Data Protection Office (PUODO) in Warsaw, Poland, if you believe that the processing of your data violates the law.
6. Cookies
Our website uses cookies. These are small text files saved on the User's end device. We use them for the following purposes:
- Strictly necessary (technical) cookies – required for the proper functioning of the website (e.g., securing the contact form against spam).
- Analytical cookies – allowing us to analyze website traffic and understand how Users interact with it, which helps us improve its structure and content.
You can independently manage cookies at any time from your web browser settings, including blocking them from being saved or deleting those already saved. Please note, however, that disabling strictly necessary cookies may affect the proper functioning of some website features.
7. Changes to the Privacy Policy
We reserve the right to make changes to this Privacy Policy in the event of changes in technology, changes in applicable law, or the development of our services. The current version of the document will always be published on this page.
